Welcomes Visitors By Greeting Them, In Person Or On The Telephone; Answering Or Referring Inquiries. Directs Visitors By Maintaining Employee And Department Directories; Giving Instructions. Maintains Security By Following Procedures; Monitoring
J Link Enterprises
Greet and welcome guests as soon as they arrive at the office<br>Direct visitors to the appropriate person and office<br>Answer, screen and forward incoming phone calls<br>Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)<br>Provide basic and accurate information in-person and via phone/email<br>Receive, sort and distribute daily mail/deliveries<br>Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)<br>Order front office supplies and keep inventory of stock<br>Update calendars and schedule meetings<br>Arrange travel and accommodations, and prepare vouchers<br>Keep updated records of office expenses and costs<br>Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing<br>Requirements<br><br>Proven work experience as a Receptionist, Front Office Representative or similar role<br>Proficiency in Microsoft Office Suite<br>Hands-on experience with office equipment (e.g. fax machines and printers)<br>Professional attitude and appearance<br>Solid written and verbal communication skills<br>Ability to be resourceful and proactive when issues arise<br>Excellent organizational skills<br>Multitasking and time-management skills, with the ability to prioritize tasks<br>Customer service attitude<br>High school degree; additional certification in Office Management is a plus
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